How do you best reorient your energies?

When I asked the larger Get Momentum community to submit “a couple of questions,” I was overwhelmed - but overjoyed! - by the response. You can see all those questions here…

And, slowly but surely, over time, I’m chipping away at the answers to their questions.

This one came from Kyle:

“How do you best reorient your energies when you’ve had to give up on a project, goal or job/school due to life?”

There are three things that come to mind when I read this question:

1. We don’t “give up” on projects

You don’t have one without the other. You don’t give up on something without something else coming in to grab your awareness. You don’t stop doing one thing, without starting to do another one. That, to me, is perhaps the most important lesson you can take from the entire “productivity” movement. And, it dates back before Stephen Covey and his highly effective habits.

Once you know what your “Big Rocks” are, you know how to organize your town. Sure sounds simple, doesn’t it? Here’s the test: Open your calendar for the past week. If you can print it, do that. If it’s hand-written, make a copy of the last 7 days. If you don’t keep a calendar, I need to do - from memory - draw out where you’ve gone and what you’ve done for the past 7 days.

Next, I want you to color-code (with a crayon, pen or highlighter - the following three activities:

RED: a waste of time, a draw on resources, and energy vampire

YELLOW: didn’t move the mission forward, didn’t hurt

GREEN: this is THE reason I’m on the planet; why I am here is to do this MORE

You see, you aren’t “giving up” on anything, you’re just doing too much yellow and red…

2. Some things are in the way others are along the way

This is tough to know in the moment.

Did you see that super-awesome, super-popular, super-short speech that Steve Jobs did at Stanford University a while back? (It’s on YouTube; just do a Google search for “Steve Jobs” “Stanford Commencement” and you’ll see it right there. In that heartfelt presentation he made to the graduating class, he discussed the importance of “connecting the dots.” That looking forward, it’s tough to see how what we’re dealing with right now is at all on track toward where we are going. But, it’s when we look back that we realize that some things - indeed - helped us get to where we are today.

At the last Ojai Leadership Retreat (www.OjaiLeadershipRetreat.com) we spent an entire session looking at how our past influencers - those people along the way whose leadership qualities influenced in positive AND negative ways - serve us as markers along the way. Looking back, we can “bookmark” certain conversations, certain events, certain experiences as how we wanted to be more (or less) like as we grew through time.

This, by the way, is the #1 reason I have for keeping some kind of daily journal. It’s in this kind of daily collection that we create the data set we can use a year, a decade, a quarter century from now to look back and realize how far we’ve come.

3. Our work is to continually look out over the near/mid/long term and decide what our work is

From it’s root, the word “decision” has to do with “cutting something away or off.” Literally, when you decide about/on something, you’re cutting other things out. So, our job is to continue culling, quantifying, qualifying and going for exactly what it is that we DO want. Knowing full well that with a next phone call, a mid-flight trip to a state or country far, far away, o

Consider where you want to be 36 months from today. ext, what class can you take? What online program can you enroll in. Who can you invite to have lunch with you 5 times over the next 10 weeks. What book can you check out of the library?

I know many people who have had the experience of “responsibility thrust upon them.” Suddenly, they’re out of a job, they realize they’re having another baby, they get called to do something unlike anything they’ve done before. In all but the most extreme of cases, I can look back and unpack how certain choices, certain decisions, certain “overlooking” led them to the moment when and where they became accountable to the work they suddenly inherited.

Your job is to ABT - always be thinking. Benjamin Franklin taught us that any decision we need to make can be more easily managed by making a list of “Pros and Cons.” Personally, I use that PLUS an approach I call, IF this THAN that…

If I do THIS…what might it lead to? If I do THAT…what might come to be? This is what I call being a futurist; there’s always a part of me living 36-60 months in the future. So, the reorientation of my energy, my focus and my time is simply a matter of asking myself, “if I do one of these choices, what might come to be?”

Am I always right? By no means always. Am I more prepared than I think I would be had I not done some kind/that kind of thinking? I believe so…

 

19 Time-Saving Tips for Microsoft® Outlook®

Yes, it IS possible to work smarter and get more of the right things done using Microsoft® Outlook®. I created an entire Online Course for you to take at www.OutlookDashboard.com

Here are 19 of my favorite Microsoft® Outlook® tips/secrets. I hope every one of them helps!

 

1. Right click, hold, and drag this email from your inbox to your calendar. Check “All day event,” and move the date to 30 days from now. Review these tips then. 

2. Left click, hold, and drag this email from your inbox to your contacts. Add me to your address book. 

3. Click on your calendar, choose the One Day view. Then, in the top corner, view the “mini-month” graphic. Hold down the control key, and click on yesterday and tomorrow. There’s your 3 day view. 

Are you ready for more?

4. While in your calendar, press Control+Shift+M to start a new email. 

5. While in your calendar, press Control+Shift+Q to send a meeting request. 

6. While in your calendar, press Control+Shift+K to enter a new task. 

7. While in your mail, press Control+Shift+A to add a new appointment. 

8. While in your mail, press Control+Shift+L to create a new distribution list. 

9. While in your mail, press Control+Shift+V to move the selected email to a Folder. 

10. Send an email To: yourself (from Microsoft® Outlook® or your smart phone) with a reminder of a “To Do” to do later on… 

11. Send an email Bcc: yourself when you are waiting for someone else to do something for you. 

12. Open Search Folders, choose Large Mail, right click, choose Customize… and change to 1,000KB. 

13. Click on Tools, Options, Other, Advanced Options and Startup in this folder; change to Calendar. 

14. Open your Calendar. Next, right-click on the Mail bar. Choose Open in New Window. Move your email over to another monitor. Now, you can see your calendar AND your email simultaneously. 

15. Learn to type faster. (I know, not an Outlook tip, but c’mon. Save some time, type faster!) 

16. Left thumb holds the Control Key, your left index finger taps the Tab key. Check it out… 

17. Once a week, open your address book and make a hand-written list of 10 people to call that week. If you’re in sales, this is going to change things within 6 months. 

18. Change an incoming subject line (if you keep your email in your inbox as a reminder) and put the VERB of action at the front or the back of the subject. This way, you’ll know what to do. 

19. Add a key word to a subject line, right before you press Control+Shift+V to file the email. 


Your focus is at a premium these days. Do everything you can to learn more about that system beneath your fingertips!

The Questions Leaders Ask Themselves (every year)

Ladies and Gentlemen…Start Your Engines!

With just 45 days left in 2014, the proverbial “Countdown” is on.

Your Weekend Homework

I’m writing this for you all as I look out my NYC hotel window and see the reflection of my building in the windows of the Freedom Tower. As I look toward that part of Downtown NYC, I reflect on priorites, the Most Important Things, and purpose. With all that on my mind, I have a homework assignment for you, are you ready? Before you fall asleep tonight, answer these five+ questions:

Now, if you’ll answer them here in this form, and share your answers with us, we’re going to send you something very special. I won’t give it ALL away right now. Just know that for those of you who are the path to Achieving More in 2015, you’re in good company.

Answering these 5 questions, will teach you how to:

(I ask you these questions so that you…)

- Focus INSTANTLY on your priorities  

- Practice setting an intention that engages your heart AND your mind

- Start taking the first of 5 Steps* to creating a world class work-life experience

- Begin questioning what ultimately will be the perfect process for your success

*I’ll talk more about these 5 steps in February, 2015

Priorities? 294 people have responded…

There is still time (until 31 December, to be exact) to share YOUR responses to our 2015 Leadership Quiz.

—> Click here <—

As of 11:09pm on 11/12/2014, more than 290 people have responded with their 2015 priorities. Now, before you look carefully, I challenge YOU to click the link above and take the quiz…I can say with 100% certainty that at least ONE of the questions will make you think.

Ok, what what I’ve done is to collect the responses that people wrote in answer to the prompt, “Next, please write 3 of your MOST important priorities for 2015.” I took their words, and put them in to a “word-cloud” application. The text-font size of the word indicates how popular it was. So, obviously you can see that a LOT of people said that new business and family time are significant priorities.

When YOU look at that word cloud, what are the first words YOU focus on?

7 Productivity Secrets of Highly Effective Leaders

Ok, so as soon as you’ve filled out The 2015 Leadership Quiz, please download your FREE copy of the PDF called

Click here —> 7 Keys To A Productive Day

How great a connector can you be?

This month at Get Momentum, we are focused on Becoming (a Better) Connector, and learning how to Leverage Your Network.

 

Click here to sign up in time to attend our LIVE Town Hall webinar on Thursday, November 6th.
(Of course, as a member you have access to the ENTIRE archive of recorded Town Hall webinars and more!)

You Are the Net Worth of…

Learning the tools, skills and tactics I’ll teach you this month, you can add (hundreds of) thousands of dollars to your bank account, travel to cities you only dreamed of visiting, and advance your career faster than you thought possible. For over 15 years I’ve done those things and more…And, when I track back to the foundation of my own success and positive (and learning!) experiences, this success is based on the community I surround myself with and the communities I distance myself from.

I know you’re busy, so here is something you can do today. Take out a pen and a piece of paper/journal/new journal. On top of that page, write a date that is 6 to 12 months in the future (if you’re reading this today, sometime next June or December or so…). Then, write a page or so about what you’d like that day/week/month/quarter/semester/year to be like. Just one vignette, one slice of your life. Use your imagination … That is, image-in what your own version and definition of success would look, sound and/or feel like. Then, as a way to get closer to that vision, pretend you’re there, or well on your way to achieving that vision you can image-in.

1. What Would You Ask?

Pretend you’re there. [Literally: PRE: before, ahead of time; TENDRE: to have, to hold] What are the questions you’ll have to have asked in order to get there? What would you need to learn? For example, when I signed my book contract with a major publisher, and the deadline from contract to finished draft was 146 days, I new I was going to have to answer certain questions.

How do I travel as much as I do, and write as much as I need?
How do I organize my writing so that I get it “as close as possible” to right the first or second time?
How do get through the depressing moments that I know will come when I’m facing that blank page/screen and NEED to continue writing?

2. Who Would You Ask?

The whole purpose of learning how to Be a (Better) Connector this month is to prepare you AND show you how to build the network you’ll need for the next level of your life. Go back to that vision statement you’ve drafted at the beginning of this post. Review the questions you came up with in section 1. Then, put one or two person’s names next to each question. Wonder (aloud!) who could help you answer the questions you’ve come up with…this could be the boost you need to get to your next “there.”

3. When Would You Ask?

Ok, so you know WHAT to ask, and you know WHO to ask. That leaves me with an important question: “When will you ask them?” Seriously, when will you take that opportunity and reach out to the people you think would/could/might/will help you?

Timing Is Everything

That one question, perhaps, is the most important thing to consider of the four questions I’m asking you to answer with this post. Seriously, will you position yourself to be able to ask this question today, this week, next month, or “later”? (Side note: Later never really is here, it’s always now, and saying “later” is a way to put things off for some time at some point when you’ll ultimately decide it’s “now”.)

and…4. What Would You Give?

Ok, I’ve been driving to get to this question throughout this entire post. In fact, it’s the entire PURPOSE of studying our Get Momentum theme this month. Become a Connector/Leverage Your Network is all about starting with a give in mind.

Start With a Give In Mind

You have so much to offer. In fact, during week THREE of the Momentum Module this month, you’ll spend 5 days identifying, outlining, and positioning the “offers” you have so that over the next few months you can strategically “give … so you can ask.”

The opportunities you see “show up” over the next few months are going to come from the the people you know, the places you go, and the visions you’ll let yourself envision. Want to increase those opportunities? Build new connections, be a giver, and leverage your network. Invite a friend and join us at Get Momentum.

What “2 Questions” do you have for me?

What is it about the foundation of something that makes life and work better?

I define foundation as: “an underlying basis or principle for something.” So, while I was in Phoenix, Arizona this past week, and new friends asked, “What do you do?” I realized I was returning to the basics, to the foundation of what I thought it was that I did. Then, someone asked me an incredibly powerful question…it stopped me in my tracks. She asked, “What would your clients ask you?”

I didn’t know!

So, I asked… and early one Friday morning, I sent an email to 5,632 people with just one line of text.

The email asked, “What 2 Questions do you have for me?”

Within minutes, your answers started coming in to my email inbox. By 12pm, my inbox was overflowing. I quickly realized that just responding to each individual wasn’t enough. What I need to do is share their questions, and some answers, with you all.

So, below you’ll find the questions, with a link to the answer. And, if you don’t see the question YOU’D like answered, leave it in the comment area below and I’ll get to it just as soon as possible for you!

Click the question, read an answer…

How can I justify spending the $ to go to your Retreat in September,  can you help to quantify the value? Steven L.

What’s the most difficult mindset and pattern to break? Joey B. 

What is the May Get Momentum theme/ topic so I can start thinking about it on my cruise? Christi H.

How to save information logically so it is easy to find thereafter. Gary A. 

Do you have updated instructions for setting up Outlook? Joe S.

Before [making] a final or definitive decision: I am getting lost, confused by all the options; pros and cons seem to turn in wheels above my head. What is your tip? Patricia Z.

 *** Answers coming soon ***

How do you best reorient your energies when you’ve had to give up on a project, goal or job/school due to life? Kyle Z.

How do I focus? Aleta W.

How do you identify the right person to help you focus? Aleta W.

How do I stay in control of my time? Guy C.

How do you work on your top priorities and not be dictated by the priority of others? Guy C.

What are you most passionate about as a developer? Sam E.

How do you refuel your motivation? Johan D.

When is a good time to change lanes while savvily maintaining strong relationships? Mishawn P.

What is the single most important action I need to implement to make a significant career change (MD to Coach)? Sarah G.

What is the best path to a quality written fiction book? Sarah G.

What are the two key components I should focus on when following through? Mishawn P.

How do you give yourself permission to step out of your comfort zone? Johan D.

What attitude i should i have when i am connecting and what questions i may ask? Vishal V.

How to set goals and plan on it? ( I don’t know why am asking this question as i have read lots of books on goals.) Vishal V.

How can you overcome a difficult situation at work when senior management do not appreciate the work you do? A. V.

As a veteran businessman (by no means know everything), I want to help. How do talk to or help, when often the CEO doesn’t listen? Jim C.

In reference to the above how do I keep my attitude positive in less than desire able situations like this? Jim C.

Zoom out: How do you want to be spending your days 20 years from now? Andy K.

How can I help support keeping you going? Kristi P.

What is the emerging method of communication for business? Joey B.

What is your biggest lessons learned on running a business with social media? Clemens W.

What would you do with $100? Clemens W.

How to set up priorities to help get through the day. Gary A.

What are your best tips for reestablishing a solid foundation when rebuilding from the very bottom? Kyle Z.

How do you keep positive in the face of continuing adversity and significant daily challenge? Joan B.

What is the best email format for connecting with customers? I’m considering a more advanced system for my team but I have a sense that simple is better. Matt C.

What US city do you get most excited to visit? Matt C.

How can I catch up when I am so behind without going in on my days off or staying late at night? Rosa M.

How to find/make time to remove my attention from daily concerns so I can concentrate on writing a book. Laurel C.

How can I prioritize emails coming in with tasks AND not forget about them as more emails and tasks come in? I’ve tried putting them in a folder on gmail but I forget about them because something else comes in that I need to do. Rosa M.

How do I “gracefully discard” tasks associated with the role I have moved out of (but not far away from)? Duncan L.

What language can you use to tell people too busy to take on additional projects without sounding negative or bogged down? Audrey B.

Tips for work/life balance (taking into consideration #1) Billy G.

As a “super connector” I assume you must have found a good way that works for you and was curious if you could share some of the technics, habits or tools you use? Fabien M.

How do I get “other people’s meetings” better run? (e.g. agendas, minutes, starting and ending on time). Duncan L.

Zoom in: What are you doing today to help get you there? Andy K.

What are the simple and efficient steps for creating a successful business plan? Sarah P.

What are the five things you do consistently that make a significant, positive difference in your life? Mary S.

I am hiring an assistant/transaction coordinator. Need to know what are the top characteristics I should look for in an assistant. Jonathan K.

What is do you believe is the key issue business leaders fail to grasp in their day and daily activities that could really make a difference to their business? Alastair G.

How can I become more strategic in my thinking and actions? Steve H.

How do you start a new job in a respectful but powerful way when you’re the new member of the team? Virginia C.

How do I stay focused when the internet is built to lead me on….to less & less valuable use of my time? Virginia C.

How would you define strategic? Steve H.

Can you help me build a comprehensive transition plan / road map including team roles? Cico R.

How do you handle people that don’t understand what your trying to do/ respect your boundaries? Audrey B.

How do I make more money? Billy G.

How do I define the general productivity path more effectively so I don’t stop momentum? Cico R.

My two partners in my business (engineering & construction) are retiring within the next 2 years. How do I prepare to take over their leadership roles and which areas of responsibility shall be delegated down the chain? Steven L.

How to make changes in my work from being so involved in the day-to-day management activities, being able to supervise from a more remote position and teach others to do some of the day-to-day stuff I do. Laurel C.

How can you overcome a difficult situation at work when senior management do not appreciate the work you do? A. V.

How do I change my day so I can stop the interruptions? Any thoughts or additional suggestions? Jeff R.

How do you prioritize in a way that you can get the things done that you have to do (not that you want to do but have to do) and keep moving forward with the important stuff? Jeff R.

In discussions I often hear that the first thought is the best. What do you think about that? Patricia Z.

How do you balance being too busy to be really organized? Joan R.

How do you balance being too disorganized to be at one’s top productivity. Joan R.

What do the most effective, impressive and overall outstanding leaders and CEO’s you’ve worked with DO that I , and the rest of us, don’t? Rick K.

What do you think is the best way to mentally unhook and have a real restorative getaway: whether to be completely present for an afternoon with family, or on a ski trip, or just trying to keep work/email/ Facebook etc at bay for a night? Rick K.

How do I bring in help without having to spend all of my time training or overseeing them (I need more time to be a manager and entrepreneur)? Zach L.

How can I maintain the quality and integrity of my business during high volume times like spring and as it experiences rapid growth? Zach L.

How can an auditor get closer from employee and not to be titled as a police man. Sabeen A.

Is attendance monitoring effective in motivating employees? Or it’s enough to monitor their deliverables and recognize the good and the bad. Sabeen A.

How/when did you realize that what you do now is your favourite style of work? Piotr P.

How can I make the most of the time when I do my best work? Christopher L.

How can I make the time when I do my best work last longer? Christopher L.

How am I able to better delegate to my team? Michel A.

How can someone find passion for their work if they are just not interested anymore? Samuel R.

Any tips for enjoying socializing / networking as I can do it but it definitely doesn’t come naturally? Vince M.

What tools do you use for organizing, managing and monitoring your marketing efforts - particularly drip campaigns, blogging activities and online programming? Ariana F.

What is the one thing I can do to set myself apart from the crowd as a launch my business into a new market (and I am the ‘unknown’)? Steven L.

How to make changes in my work from being so involved in the day-to-day management activities, being able to supervise from a more remote position and teach others to do some of the day-to-day stuff I do. Laurel C.

How to find/make time to remove my attention from daily concerns so I can concentrate on writing a book. Laurel C.

How do you prioritize when openings fall in at once? Bruno

How do I earn a living from something people take as hobby or voluntary? Bruno

Can you help me build a comprehensive transition plan / road map including team roles? Cico R.

How do I define the general productivity path more effectively so I don’t stop momentum? Cico R.

How do you stay balanced = at the top of your game when you travel? Varju L.

What should I do to make the most of exiting my current job (and team) well. Colin L.

How should I prepare to enter my new role & organization effectively. Colin L.

What is the best way to find a job now that my position has been eliminated? Andy S.

How do I manage this time effectively? Andy S.

What is the best email format for connecting with customers? Matt C.

What US city do you get most excited to visit? Matt C.

What should I do to make the most of exiting my current job (and team) well? Colin A.

How should I prepare to enter my new role & organization effectively? Colin A.

What is the best way to find a job now that my position has been eliminated? Andrew S.

How do I manage this time effectively? Andrew S.

What is your favorite/most effective time management tip for hyper-engaged, never-say-no types? Caroline H.

How often do you revisit your life goals, e.g. 1, 5, 10 year goals, and what motivates you to make changes to those goals? Caroline H.

How do you go about disrupting your status quo and figuring out your future goals? Allan B.

How do you keep up your energy level? Mary D.

What is your long term strategic plan and how you you planning for the short term to get there ? Mary D.

How do you stay focused in a busy, loud corporate environment? Rob M.

What are the priorities I should be focused on over weekends? Rob M.

How do I get more efficient and organized? John C.

How do I make better priority decisions? John C.

How can I get more referrals? Steven M.

How can I best hold myself accountable, and then my employees? Steven M.

How long did it take you to get established in your business, to the extent it pays the bills? Stephen R.

What piece of advice would you give to a coach just starting out? Stephen R.

A large task list in Outlook can easily become overwhelming. How do you manage changing priorities, multiple projects, tasks with sub tasks and delegated items all in the Outlook task list? Jenn P.

How do you capture to do’s/follow ups which occur in meetings when you are away from your desk/iPad/phone (no access to Outlook tasks)? Jenn P.

How do you plan each day when a large task list can cause one not to see the forest for the trees? Jenn P.

How do I combat perfectionism/procrastination (2 sides of the same coin) to accomplish MIT’s? Mike C.

How do I motivate teams to buy into the vision and stay on track to accomplish MIT’s? Mike C.