How to make speedkeys on your iPhone (aka Text Replacement)

Sometimes leadership means doing things as you think of them! Build the speedkeys for information you type on your phone all the time. Start with easy things, like your address, cell phone number, websites, etc. It can even be phrases you use often, like “Great, I’ll talk to you tomorrow.” or “Thanks so much for emailing me, I’m out of the office, but wanted to let you know I saw your note and will reply as soon as I’m back at my desk. Thanks.”

#1 From SETTINGS, click on GENERAL.

 

 

#2  From GENERAL, click on KEYBOARD

 

 

#3 From KEYBOARDS, click on TEXT REPLACEMENT.

 

 

#4 Click on  + , to add a new one.
start with easy stuff, phone number, website, address, hotlinks to your website, stuff you use all the time!

 

 

 

 

 

 

 

3 Ways to Be More Productive Through Technology

During today’s Group Coaching Call (Members, click here), we met with several GET MOMENTUM members from around the world.

During this coaching call, we discussed just THREE of the many ways members are “upping their productivity” by applying the GET MOMENTUM theme and course work:

Productivity Through Technology.

Here are some highlights from today’s call:

1. February: time for an “Annual Checkup” of your gear, systems, Apps, processes and tools.

We heard a great story from Art Carden, an Economics Professor at Samford University in Birmingham, Alabama. He is on his THIRD round of the GET MOMENTUM curriculum (click here) and he said that during February he focuses on his technology “Annual Checkup.”

There are 12 more days in this month. Be sure to review your SELF-ASSESSMENT quiz answers in the Course Work (link here), and choose the low-hanging fruit that will make you more Productive Through Technology.

Ideas include:

  • Call your smart phone carrier, can you upgrade (and pay less) yet?
  • Call your home Internet provider, can you upgrade (and pay less) yet?
  • Test your computer/laptop backup systems.
  • Update your passwords. (Install a password application?)
  • Watch online videos/take online classes. (Get Momentum!)

2. Have important conversations about HOW to work together more effectively, with less stress.

Years ago, Jason learned the BEST way to get something in to Jodi’s system is to send her a text message. The best way for Jodi to ask Jason to do something is via email.

One of our GET MOMENTUM members said that he made a “Pinterest board” as a place to put things he wants to share with his wife. Another GET MOMENTUM member in Los Angeles added TWO calendars to her system that radically simplified the back and forth, detail-management of a growing business, managing multiple properties, and keeping up with their kids’ sports and school schedules.

Ask the people you work with AND the people you life with how to communicate back and forth. You might be surprised by finding ways to safe time and work together more efficiently.

3. There are ONLY three things you can be doing with your time…

After reading this, you’re going to either:

A. Keep Up
B. Get Ahead
C. Take Time Off

Of course, you might try to jump between the three, but if you sit in front of a mirror - or video record yourself - you’ll see you can ONLY do one at a time.

A. Keep Up

When you’re keeping up (or catching up!) you’re working on what’s in front of you, what’s due next, what you need to work on that needs to be done right now.

Whether you’re writing an email, sitting in a meeting, drafting a note or making a to-do list, it’s all about you being current.

(Back in the early 2000’s, Jason used to teach the Getting Things Done seminars, and this is what he was teaching. Since then, he’s done research and followed some of the most successful people across industries and found that there’s another element to productive days: People need long blocks of uninterrupted time to get some projects done. Next time you talk with Jason, ask him to tell you about meeting and interviewing Temple Grandin, American professor of animal science at Colorado State University, world-renowned autism spokesperson and consultant to the livestock industry on animal behavior.)

B. Get Ahead

Too many people we meet with THINK they’ll get ahead once they catch up. We encourage people to get ahead NOW. Today, do “The 30/30 Rule.” Spend 30 minutes thinking about or working on something that’s 30 days or more away. By working on the future, you will handle items that you’d otherwise always be trying to catch up to later!

For more information on The 30/30 Rule (and The 90/90 Rule), read the book “Get Momentum: How to Start, When You’re Stuck” by Jodi Womack and Jason W. Womack (Wiley, 2016).

C. Take Time Off

Back in the olden days, you might have called this “doing nothing.”

That’s a lie!

We don’t do nothing, ever. And, neither do you. Even if you’re relaxing, sleeping or spending time with family, you’re doing SOMETHING! When someone says they have to do email over dinner - or after they put their kids to bed - we know they don’t have systems, processes, tools and Apps set up to give them a little more Time Off every day.

GET MOMENTUM members, if you will DO this month’s course work, listen in on the webinar and (Professional PLUS members ONLY) schedule your 1:1 call with us, we will make a commitment.

We will help you free up 15-30 minutes a day so that you can…

A. Keep Up
B. Get Ahead
C. Take Time Off

You choose…
Ready?

D. BONUS: PASSWORDS

Don’t trip over your tools. If you have to stop to look for passwords or reset them, invest in a system to track your passwords NOW.

Jodi recently taught a group of women business owners about a password tracker she’s been using for a while now. She will tell you she saves 15-20 minutes a day.

She’s no longer being locked out of websites and having to reset passwords on the computer and phone. It’s not just the time, but the frustration and procrastination adds up.

There are MANY secure password programs out there. They take time to build up the inventory of websites & user names/passwords. But once you set it up, the time savings you’ll experience are significant.

GM Insights - Leaders Who Meet

What enables you to be the best version of yourself?

There is a science and an art to professional development.

2017 will be a challenging year for many of you reading this. Whether you’ve just been promoted at work, or you’re entering a new era in your personal relationships, knowing WHAT will make the difference is step one in not just surviving, but in thriving at work and in life.

Leaders Who Meet

What if there was a way you could effectively and efficiently learn how to navigate the winds of change?

I think you’d want to know how as soon as possible. I believe you want to learn the practices that could strengthen your communication skills and help you connect and collaborate more effectively with others. The thing is, you might be trying to do this on your own.

A manager in St. Louis emailed me to say,

“I have our book club reading your book, and we’ll get together on January 11th to discuss it. Do you have a book club/reader’s guide you could send?

When an opportunity arises, take it.

I replied with a PDF that one of our Get Momentum members created years ago. A one-page summary AND activity guide for the book Your Best Just Got Better that he hands out to his direct reports whenever he promotes someone.

And, I included an offer:

“If you all get together in one room on the 11th, I’ll come by via video and host the first half-hour of your book club discussion.”

Now, this was months ago, and as anyone reading this can appreciate, “Shift Happens.”

Two weeks before I was due to meet with the group via our Video Meeting program, a client re-scheduled our full day seminar from January 18th to… January 11th!

Was this going to be a problem? No! It wasn’t going to be a problem because I was meeting them via video, using an App on my iPhone.

You see, meeting this way via technology has several advantages:

  • You can attend live events (webinars/telephone conferences) from your office, home or while commuting.
  • Recorded events are available for download and watching/listening 24/7.
  • (Most likely) You can reach out to the presenters/coaches and get extra attention.

The scheduled time - 7AM Pacific - was too early for me to arrive at the client site. So, the only things to figure out were:

  • What time to leave in order to be parked by 7AM?
  • Where I was going to park so that a strong WiFi signal could reach my iPhone?
  • How much of a battery charge would I need to run a 30-minute video meeting via an App?

Before you read on, here are THREE questions you must ask:

  1. Am I regularly meeting with leaders?
  2. Do I invite expertise from outside the firm to help our leaders build capacity?
  3. What can I do between now and the end of the month to incorporate TECHNOLOGY in to my PRODUCTIVITY and workplace performance?

There is a science and an art to growing the leaders around you.

Science:

Study the goals you’ve set and challenges coming your way. Divide your goals into smaller segments - think in terms of 90 days at a time. Develop your plans to chip away - project by project - on milestones you can achieve to get there. Do the work it takes to define and commit to the life and work you want to experience. Pause long enough to reflect on the coming year and years.

Art:

Look for chance opportunities and take advantage of them. When you think something could happen, call someone and ask them to think through it with you. Brainstorm, dream, create a vision of the future that you look forward to experiencing. This way, you create strong motives for action; those can pull you ahead.

St. Louis Leaders Showed Up…

Last Wednesday at 6:55AM Pacific I “dialed in” to the Video Meeting.

My iPhone was set on a tripod in the passenger well of my car. My earbuds/mic were plugged in, I was connected to a strong WiFi signal, and the battery was fully charged.

The 30 minutes were a wild success; and the follow up email I got reinforced the fact: Leaders Who Meet, Get Better…Faster.

(Take a look a the picture on top of this post…there we were last Wednesday!)

Productivity Through Technology: Email Signatures

WWW - Wouldn’t Work Without #1:

Are you productive with technology? I am. And so are the people I work with. You see, I discovered “email signatures” back in September, 2001. I was volunteering with the National Search Dog Foundation, headquartered here in Ojai, CA - and they were receiving calls and emails day and night during the aftermath of 9/11 in New York City, Virginia and Pennsylvania. Every time a newscast on the east coast - or around the world for that matter - mentioned the NSDF, the calls and emails came pouring in. Hundreds at a time! Jodi and were there late into the night (and sometimes past midnight) helping out where we could.

Technology: The Tools You Use

At one point, I started watching what was going on, and realized that we could use “custom” signatures. Using these “ready-to-go” pre-written messages, the volunteers were able to process emails at about 20X the speed they had been going at before. (Before, they were going to their Sent Items, finding an email that matched what they needed, copying that message, going back to their Inbox, pasting and editing the message, then clicking “Send.”)

Your Email System Has This

Every system I’ve ever worked with - Microsoft® Outlook®, Lotus Notes, gMail, AppleMail, etc - has some way to “save a custom signature.” When you get a chance, make sure you log in to your Bonus Courses at www.getmomentum.com/courses to review the Microsoft® Outlook® course, I teach this one to you there.

Here is an idea: If YOU are on a board, if you’re in charge of a non-profit (or FOR profit, for that matter!) and can show them this technology tip, do so immediately. Often, I see non-profits/charities loosing money (and time!) by not automating or “technology-ing” their systems and processes. Here’s a way to get them started.

Better yet, ask the Executive Director to join us for a month; my commitment to you all is that through studying these Productivity Through Technology tactics, you’ll save up to 5 hours a week.

Ready?

Technology: What you don’t know WILL hurt you

I started teaching high school here in Ojai, CA August of 1996. Since then, I’ve been studying “Productivity Problems.”

Take this quiz to find out how bad the problem is for you!

I realized early on that it wasn’t “time” that my students (or that I) needed as much as it was FOCUS.

Now that it’s 20 years later, I’m MORE sure that HOW we work is intricately tied to WHAT we get done.

Just like other contemporary coaches, I know that you can identify the most noble “Why?” of them all but if you work ineffectively inefficiently, you’re not going to be able make the difference you want to make. Remember what Steve Jobs said? Make a “dent in the universe.”

Look, I know productivity… I joined David Allen as a head coach in 2000. I started presenting Getting Things Done seminars that August, and after facilitating more than 400 seminars and hundreds of hours of GTD coaching, I became known as the “Other Productivity Guy”.

Now, what you don’t know - or only heard about - is that I’m actually just as likely to be “UNproductive” as I am likely to get a BUNCH done. But, that’s a story for another blog post…

Here’s an article I originally wrote for

Get Momentum Leadership Academy members

worldwide:

PRODUCTIVITY: 7 Essentials for Making Your Strategy Succeed

You see…

…today is February 1st, 2016.

Chances are you were excited when you started the new year. But, if you haven’t implemented those changes you thought about, 2016 will be the same as last year. Not great. Not terrible.

Think about it: 31 days… Gone.

2016 is 1/12 over.

We launched the newest Get Momentum theme today. The purpose of THIS month’s skill-building and leadership development coaching at Get Momentum is to give you the information and practice you need to save up to an hour a day by…

You’ll have to take the quiz to find out if you’re even eligible!

CLICK HERE to take the “Productivity Through Technology” QUIZ…

Today we announce this month’s theme to about 50,000 people around the world.

Some of you are going to take me up on an offer. For those who do, you’re in for a real treat.

Alas, most of you won’t.

And you’ll continue wasting time and effort every day. I wish you wouldn’t do that!

(Here’s you’re invitation to join us!)

Let me share with you why I have so much energy this Monday afternoon:

  • I’m on track to run in my first-ever Marathon on Valentine’s Day. No, don’t congratulate me yet, I still need to run those 26.2 miles - healthy - before I celebrate.
  • In 5 days, Jodi and I will receive the galley copy of our newest book, “Get Momentum: How to Start, When You’re Stuck” (Wiley, May 2nd, 2016)
  • Oh, based on my race performance last year, I’ve qualified to race in the USA Triathlon NATIONAL CHAMPIONSHIPS in August. (See you in Omaha!
  • Today, we launched the February theme at the Get Momentum Leadership Academy. It is titled, “Productivity Through Technology.”
  • And, I’m VERY excited about having you join us at the Get Momentum Leadership Academy.

Why?

Because we want to give blog readers the FIRST chance to create a #Better future by studying the secrets of leadership, productivity and workplace performance.

By now you’re still wondering if Get Momentum will be valuable for you. So, just ask yourself which of the following best fits your situation:

  1. “I’m feeling overwhelmed, and I’m not sure what my next steps are.”
  2. “I feel isolated in my business and want access to feedback.”
  3. “I struggle to be accountable and stay on track.”
  4. “I feel like I’m missing out on “insider information” and it’s holding me back.”

If you agree to ANY of the above (even just one!), then Get Momentum may be a great fit for you.

That’s because as a member, you get ALL THIS… (<- click!)

Here’s the link to join tonight. I promise, you won’t regret it!

Allow me to share what I know having studied thinkers AND doers like

  • Elon Musk,
  • Bruce Lee,
  • Beethoven,
  • Oprah,
  • Michelangelo,
  • Steve Jobs
  • and other world-changing, thought-provoking, revolutionary leaders.

Here’s something else you might not know:

Since starting our company in 2007, Jodi and I have invested more than 20,000 hours and $200,000 dollars learning what makes top performers the best in the world.

Click the link below, read the article, and your week will be better. I promise

7 Productivity Essentials for Making Your Strategy Succeed

Yours in momentum,

Jason

PS: What exactly IS Get Momentum?

Click here to find out…

Productivity Through Technology - Gain time and focus, every day

If you could learn to be Productive With Technology and save up to 200 hours a year, when would you want to start learning?

Click here and join us at Get Momentum; next month you’ll immediately gain access to more than just technology tips.

I challenge you to tell me what is going on that is “costing you time” and I will search for ways for you to save up to 5 minutes a day.

That’s Five* more minutes.

What? Are you saying that doesn’t sound like a lot in the grand scheme of things? I’m tellin’ you, it’s huge.

Consider this: 5 minutes is more than a few ticks on the clock.

It’s five more minutes to play.

And…

Let us show you how you can do it.

Join Get Momentum today.

*Five minutes saved each day = 21 hours a year. My commitment to you: Join Get Momentum, and we will teach you how to save 5 minutes a day at least 5 times a day.

You will regain 200 hours over the next 12 months. I challenge you to join us…

 

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Is your technology HELPING or hurting your productivity?

Every February, we lead an online course at Get Momentum titled: Be More Productive With Technology.

I know what you’re thinking. In fact, if I could see you right now, you might have a smirk on your face. For many of the people I start working with they think/feel/believe that technology and productivity are - in fact - two words that DO NOT go together.

Then, after working together they realize that when approached appropriately and when addressed accurately, perhaps the BEST thing you can do to regain time, stress less, and be a better leader is:

Learn what you can use technology for.

So, this week I published a podcast on JUST that topic. In less than 30 minutes, I’ll give you some things to think about that will absolutely save you time, make you more efficient, and put you in the driver’s seat of being much, much more productive using the tools you already have access to.

And, of course, members of Get Momentum get SO MUCH MORE as not only do we spend an entire month on this topic, we also have published TWO Bonus Courses, one each on the iPhone/iPad and Productivity as well as tips to use Microsoft® Outlook® better.

If you listen to podcasts - via Stitcher or via iTunes - just click here.

 

19 Time-Saving Tips for Microsoft® Outlook®

One of our most requested “Info Sets” is this one: 19 Time-Saving Tips for Microsoft® Outlook®

First off, have you visited www.OutlookDashboard.com …

Second, here are 19 of my favorite Microsoft® Outlook® tips/secrets. I hope every one of them helps!

1. Right click, hold, and drag an email from your inbox to your calendar. Check “All day event,” and move the date to 30 days from now. Review the information then.

2. Left click, hold, and drag an email from your inbox to your contacts. Add that person to your address book.

3. Click on your calendar, choose the One Day view. Then, in the top corner, view the “mini-month” graphic. Hold down the control key, and click on yesterday and tomorrow. There’s your 3 day view.

4. While in your calendar, press Control+Shift+M to start a new email.

5. While in your calendar, press Control+Shift+Q to send a meeting request.

6. While in your calendar, press Control+Shift+K to enter a new task.

7. While in your mail, press Control+Shift+A to add a new appointment.

8. While in your mail, press Control+Shift+L to create a new distribution list.

9. While in your mail, press Control+Shift+V to move the selected email to a Folder.

10. Send an email To: yourself (from Microsoft® Outlook® or your smart phone) with a reminder.

11. Send an email Bcc: yourself when you are waiting for someone else.

12. Open Search Folders, choose Large Mail, right click, choose Customize… and change to 1,000.

13. Click on Tools, Options, Advance Options and Startup in this folder; change to Calendar.

14. Open your Calendar. Next, right-click on the Mail bar. Choose Open in New Window. Move your email over to another monitor. Now, you can see your calendar AND your email simultaneously.

15. Learn to type faster. (I know, not an Outlook tip, but c’mon. Save some time, type faster!)

16. Left thumb holds the Control Key, your left index finger taps the Tab key. Check it out…

17. Once a week, open your address book and make a hand-written list of 10 people to call that week. If you’re in sales, this is going to change things within 6 months.

18. Change an incoming subject line (if you keep your email in your inbox as a reminder) and put the VERB of action at the front or the back of the subject. This way, you’ll know what to do.

19. Add a key word to a subject line, right before you press Control+Shift+V to file the email.

Your focus is at a premium these days.

Do everything you can to learn more about that system beneath your fingertips!

Need some space and quiet…

First of all, right now there are just a few spaces open to attend the upcoming Get Momentum Leadership Retreat. We start on February 5th. Click here to join.

Secondly, I’m here to share an activity you can “do” today that is guaranteed to provide you with about 30 minutes more “focus time” starting 7 days from today. Ready?

Pick something you need to work on today, where you need some peace and quiet, and the ability to focus 100%.

Now, IF you can actually do that work today (you may only be able to IDENTIFY it today, then you’ll work on it tomorrow) what you’ll want to do is this 5-step formula:

  1. Open/Unpack the material(s) you’ll need to do that work.
  2. Open a web browser to http://www.e.ggtimer.com
  3. Set the timer for “approximately” how much time you have until you need to be somewhere.
  4. Work on that “work” until the appointed time (the countdown timer at http://www.e.ggtimer.com will stop and beep)
  5. (AND this is the most important) Debrief that work session. About how many times were you interrupted? About how many times did you interrupt yourself? Did you have everything you needed do that work.

Now, don’t worry about changing ANYthing for the first 5-7 days. But, you need to experiment with that 5-step model AS MANY TIMES as possible. Then, if you do this with intention and work in an environment that rewards focused and deliberate action, starting a week from today I guarantee you’ll have 30-45 minutes a day more “Focus Time.”

Ready?

Create a work-life “style” (stop going after balance)

What’s your goal?

What are you willing to give up in order to move in that direction?

Look, you being #better is binary. It’s an either/or.

  • Either you’re going to be better tomorrow, or you’re not.
  • Either you’re going to do the work, or not.
  • Either you’re going to start right now, or not.

Sure, you can justify putting something off until later, but I’ll ask you at that point: If you practice putting things off until later, guess what you’ll get really good at? 

Yup…putting things off until later.

Is that what you want to be known for? Is that the legacy you’re going after? Yes, I’ll admit there are all kinds of things that get in my way of starting. I could give you a list of the “facts” that get in the way; and, my list - no doubt - pales in comparison what some of you reading this could write down. How about things to stop me like:

  • I don’t have enough time.
  • I don’t have enough money.
  • I don’t know the right people. 
  • I don’t live in the right city.
  • I need more help.
  • …that list goes on.

One of the BIGGEST things that gets in my way.

The constant stream of input from my “socially networked” world. Social media, phone calls, text messages, and - oh, here comes the big one - email. Do you want to know THE most important thing I can do to “get a handle on it all”? (We did create an entire Theme (including a Module, Town Hall and Success profile) titled: “Productivity Through Technology” at www.getmomentum.com/themes/technology …)

Here it is: Get my #Inbox #Under #Control (which often means #Zero). 

Now, just because my inbox is at ZERO does NOT mean my work is done. No, IN FACT, the “emptier” my email inbox, the MORE work I have. And, that’s the point. You see, when my inbox is full, when my voicemail box is full, when my Evernote “to process” notebook is full, when my mind is full - even when my stomach is full! - I don’t know what to do next. Empty means I can prioritize. Until there’s room, I don’t know what to do next. When that “bucket” is empty, that’s when it’s time to go to work.

Oh, boy, do I have work to do. But, I don’t have “looked-at-and-not-decided-about stuff.”

“A goal is not always meant to be reached, it often serves simply as something to aim at.”
- Bruce Lee 

You see, working this way isn’t about any magic/special formula. It’s certainly not about the App. It is by no mans because I am “lucky” or am “any better” at this than any of you. Now, the only significant difference that I know of is that I have a habit of getting there.

habit: a settled or regular tendency or practice, esp. one that is hard to give up

Now you know why, this month, we’re studying HABIT BUILDING at Get Momentum. I’ll coach you to take ANY goal - what I call an MIT (Most Important Thing) - and create a work-and-life-style that guarantees you achieve on that more often. Look, tomorrow you’re going to be ahead of the game…or playing catch-up. You’re going to have time for serendipity…or, you’re going to start and end the day, hoping you can ignore the “shoulding” voices in your head, only to come back from that thing you did “to prove you’re your own self” and feel crappy because you have not been managing your priorities.

(Did that make as much sense to you, as it did to me?)

Listen, if I’m wrong, stop reading and go on to look at another post on your feed-wall. But, if there is a part of you #stuck, wondering when in the hell anything is going to change, let me put it to you this way:

You. Are. In. Charge.

You’re in charge to put yourself in a place - with access to the information, surrounded by people who will support your growth toward #better - to focus on what you WANT.

Stop accepting just what is just ok. We’re going beyond just what you’ll accept; you’re moving to a new place…way beyond what has allways been.

If it’s time to achieve more goals, visit the contact page at Get Momentum and email me. I’ll send you chapter one of http://ow.ly/1ObTZk (Your Best Just Got Better, over at Amazon .com) and we will schedule a time to talk about how YOU are going to get #better.

Ready to create a better work-life style???

19 Time-Saving Tips for Microsoft® Outlook®

Yes, it IS possible to work smarter and get more of the right things done using Microsoft® Outlook®. I created an entire Online Course for you to take at www.OutlookDashboard.com

Here are 19 of my favorite Microsoft® Outlook® tips/secrets. I hope every one of them helps!

 

1. Right click, hold, and drag this email from your inbox to your calendar. Check “All day event,” and move the date to 30 days from now. Review these tips then. 

2. Left click, hold, and drag this email from your inbox to your contacts. Add me to your address book. 

3. Click on your calendar, choose the One Day view. Then, in the top corner, view the “mini-month” graphic. Hold down the control key, and click on yesterday and tomorrow. There’s your 3 day view. 

Are you ready for more?

4. While in your calendar, press Control+Shift+M to start a new email. 

5. While in your calendar, press Control+Shift+Q to send a meeting request. 

6. While in your calendar, press Control+Shift+K to enter a new task. 

7. While in your mail, press Control+Shift+A to add a new appointment. 

8. While in your mail, press Control+Shift+L to create a new distribution list. 

9. While in your mail, press Control+Shift+V to move the selected email to a Folder. 

10. Send an email To: yourself (from Microsoft® Outlook® or your smart phone) with a reminder of a “To Do” to do later on… 

11. Send an email Bcc: yourself when you are waiting for someone else to do something for you. 

12. Open Search Folders, choose Large Mail, right click, choose Customize… and change to 1,000KB. 

13. Click on Tools, Options, Other, Advanced Options and Startup in this folder; change to Calendar. 

14. Open your Calendar. Next, right-click on the Mail bar. Choose Open in New Window. Move your email over to another monitor. Now, you can see your calendar AND your email simultaneously. 

15. Learn to type faster. (I know, not an Outlook tip, but c’mon. Save some time, type faster!) 

16. Left thumb holds the Control Key, your left index finger taps the Tab key. Check it out… 

17. Once a week, open your address book and make a hand-written list of 10 people to call that week. If you’re in sales, this is going to change things within 6 months. 

18. Change an incoming subject line (if you keep your email in your inbox as a reminder) and put the VERB of action at the front or the back of the subject. This way, you’ll know what to do. 

19. Add a key word to a subject line, right before you press Control+Shift+V to file the email. 


Your focus is at a premium these days. Do everything you can to learn more about that system beneath your fingertips!